Cloud storage is a remarkable tool for storing files safely and with easy access to them at the work site. The cloud offers a convenient and economical way to store data and back up, sync, and access files across several devices. The cloud is a secure way to house data if you follow these 6 fundamental rules for ensuring the safety of your data.
1. Research Cloud Providers
Choose a reputable cloud storage service that will meet your requirements. Look for positive reviews and a proven history of success at keeping data secure. A provider must offer multiple-level redundancy, which means that several copies of your data will be maintained to protect you if one is lost or a server fails. Redundancy across multiple geographic locations is also an important security feature. This protects your data if one location is damaged by fire or natural disaster.
2. Match The Sensitivity Level Of Your Data To The Cloud’s Level of Security
This is essential because 3 out of 5 small businesses close withing 6 months of a data breach. If you are handling client sensitive data, then make sure your cloud provider matches your needs with best-in-class security features. You might get by with a lower level of security for less sensitive data, and the costs will be lower.
3. Back Up The Data Stored In The Cloud
Cloud storage is more secure than data kept on your computer, but it is not the complete answer for a safe back up. Many experts recommend using the 3-2-1 storage approach. Maintain three back up files of data that you cannot afford to loose. Back up two files in two different formats, and keep one of the 3 back ups off-site which should be in a place other than where your server is located.
4. Encrypt Cloud Files
You can minimize data vulnerability by encrypting files before sending them to cloud storage. There are tools that will automatically encrypt your back up files.
5. Choose Your Passwords Carefully
Good password management is one exceptionally good way to keep your files safe. Password generators can be used to create a code that is hard to crack. Change your cloud password at least once a quarter.
6. Look for “https”
When you see “https” you know that the communication between your browser and the cloud is encrypted. The “https” must be in front of the cloud service’s URL in your browser address bar.
These principles of safe cloud storage can ensure that you will have secure storage for your data including your most sensitive data. Our experts can help you with any cloud storage questions, and they can help you create a cloud storage system that will protect your data. We can also help with file encryption.